Job Details
Admissions and Records Coordinator
Admissions and Records Coordinator
Chaffey College
Salary: $6,283.00 Monthly
Job Type: Classified Contract
Job Number: 24-25/00205
Location: Rancho Cucamonga, CA
Department: Student Support Services
Closing: 6/13/2025 11:59 PM Pacific
Position Description
Under the supervision of the Director of Admissions and Records, the Admissions and Records Coordinator is responsible for overseeing the day-to-day operations of the Admissions and Records Office at the main campus and off site centers. This includes the coordination and oversight of the workflow for hourly administrative support staff. This position has a high level of independent decision-making and judgment.
Responsibilities
- Assist in the supervision of the day-to-day operations of the Admissions and Records Office.
- Assist the Director in planning, scheduling, developing and implementing new technology, departmental operations and procedures; implement policies and regulations in accordance with state guidelines, college policies, and procedures as required.
- Provide information and assistance to district employees, students, and others where judgment, knowledge, and interpretation of policies, procedures, and regulations related to Admissions and Records are required.
- Select, oversee, train, and supervise hourly personnel assigned to the Admissions and Records Office.
- Develop counter and telephone schedules to ensure effective coverage; implement, supervise, and maintain a complex telephone registration. Confer with information services personnel to streamline admissions and records procedures and develop and improve computer applications.
- Assist with the preparation and distribution of a wide variety of statistical information and reports.
- Attend workshops, meetings, and classes as appropriate to remain current with emerging Admissions and Records information.
- Develop systems to effectively communicate information systems concept to operational end users.
- Assist in the development and implementation of projects and events.
- Initiate and prepare correspondence related to Admissions and Records Office.
- Provide technical expertise regarding assigned functions; formulate and develop policies and procedures.
- Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
- Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment.
- Associate of Arts degree from an accredited institution preferably in Business Administration, Information Systems, or Computer Science.
- At least one (1) year of increasingly responsible experience in admissions and records preferably in a community college setting.
- Demonstrated knowledge of basic principles and methods of information systems and operations.
- Experience in training techniques.
- Demonstrated ability to communicate effectively both verbally and in writing.
- Microsoft word (Word, Excel, Access, Microsoft Desktop Publisher, Power Point).
- Document Imaging system (Electronic filing system).
- Datatel Registration System or comparable student registration system.
- Procedures and operations of Admissions and Records.
- California residency laws and procedures.
- Modern office practices, procedures, and equipment.
- Principles of training and providing work direction.
- District organization, operations, policies, and objectives.
- Written communication skills (demonstrated knowledge).
- Interpersonal skills using tact, patience, and courtesy.
- Assist in the planning, organization, and administration of the processes and operations of the Admissions and Records Office.
- Provide technical expertise regarding assigned functions.
- Understand and follow oral and written directions.
- Oversee the performance and training of hourly personnel.
- Direct the maintenance of a variety of reports and files related to assigned activities.
- Interact with diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
- Work under diverse situations.
- Meet schedules and deadlines.
- Analyze situations accurately and adopt an effective course of action.
- Establish and maintain cooperative and effective working relationships with others.
- Train all Admissions and Records personnel with new admissions and records processes.
- Work independently with little direction.
- Maintain records and prepare reports.
Additional Information
SPECIAL CONDITIONS
Working hours: Monday - Friday, 7:30am - 4:30pm. Hours may vary according to the assignment.
APPLICATION PROCESS
Chaffey College utilizes an online electronic application system. The application can be accessed at https://www.schooljobs.com/careers/chaffey The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:
Please do not include any additional documents only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.
- Cover Letter
- Resume
This is a full-time, 12-month, classified bargaining unit position. Starting date: as soon as possible. Range 27 of the CSEA Salary Schedule, with a starting salary of Step A, $6,283. Excellent benefit package.
Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.
To apply, please visit https://www.schooljobs.com/careers/chaffey/jobs/4950479/admissions-and-records-coordinator
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