Job Details

This ad is expired.
Baylor University
  • Position Number: 5363764
  • Location: Waco, TX
  • Position Type: Multicultural Affairs and Affirmative Action

Academic Records Coordinator

Job Identification: 16990
Posting Date:
Job Schedule:
Degree Level:

Job Description:
What We're Looking For

The Academics Record Coordinator provides critical team resources by sharing the responsibility for academic records functions which includes the evaluation of transfer credit and maintenance of degree audits.

A bachelor's degree and one year of relevant work experience are required. Four years of experience are preferred.

Additional education or experience will be considered in lieu of one another.

A hybrid work arrangement will be considered on a case-by-case basis.

A successful candidate will demonstrate the following:
  • Curiosity and enthusiasm for learning/developing expertise over time
  • Attention to detail and quality control
  • Comfort with technology and strong aptitude for learning new systems
  • Ability to understand, analyze, and improve complex processes
  • Strong communication skills
  • Commitment to excellent customer service
  • Respect for campus diversity and dedication to building an inclusive team environment
  • High integrity, with particular regard to compliance and accreditation concerns (including but not limited to FERPA, Title IV financial aid, and upholding University academic policies)
  • Flexibility to work on a mixture of repetitive tasks and novel problem-solving each day, depending on the day and season

Systems/Software we use:
  • Banner (Ellucian) - Student Information System (SIS)
  • uAchieve (CollegeSource) - degree audits
  • TES & Transferology (CollegeSource) - transfer equivalencies
  • CIM & CAT (Courseleaf) - curriculum management and catalog
  • OnBase (Hyland) - document management and workflows
  • Crystal Reports (SAP) - reporting from Banner and related database sources

Additional notes:
  • Experience with these programs or similar is very helpful but not required.
  • We will provide training as needed based on your background/experience.
  • This is not a programming role and does not use formal programming languages, but it does rely on similar critical thinking skills.

Applicants must currently be authorized to work in the United States on a Full-Time basis.

What You Will Do
  • Add transfer credit to each student's academic record in accordance with transfer credit policy. Respond to student and advisor questions related to transfer credit.
  • Apply course substitutions and other requirement modifications to a student's degree audit as approved by their dean's office.
  • Make modifications to transfer course equivalencies and degree audits based on approvals in the ECR (Equivalent Course Request) and CIM (Curriculum Inventory Management) systems.
  • Other duties as assigned, which may include grade processing, special projects, solving problems related to students' academic records, and assisting constituents with questions via email or phone.

Additionally, you will:
  • Perform all other duties as assigned to support Baylor's mission.
  • Comply with University policies and FERPA.
  • Maintain regular and punctual attendance.

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Illuminate. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylors commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled

To apply, visit

Copyright 2024 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency